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Securing your coworking space

Along with the digital nomad and entrepreneur trend, coworking space have become the talk of the town since a few years ago. It has become the spot for creative entrepreneurs, work-from-home employees, or out-of-the-box freelancers to gather and to collaborate. According to a survey performed by, there are more than 20 thousand coworking space worldwide. What makes it so popular, and why does it stand out?

Unlike traditional offices, coworking space offers more flexibility and encourage collaboration among their tenants. Therefore, you will find a lot of coworking spaces with fun and unique office perks, such as game room, unlimited coffee and tea, even their own catered meals and/or a greenhouse.

Since coworking space is a home to different types of employees with different needs and objectives, a coworking space needs to be one step ahead to securing their premise. Therefore, before setting up a security system, it is better to categorise your tenant persona to figure out which security system suits your space the best. Read on to figure how to secure your coworking space to make your tenants feel comfortable.

DOM ix Twido

Know your tenants

Before deciding to add a new or upgrading your coworking space access control, a thorough knowledge about your tenants is necessary. Who occupies your coworking space? Usually, a coworking space is rented by small-scale companies, digital nomads, one-man entrepreneurs, and freelancers. Let's take a closer look at who they are and what they most likely need.

Small-scale start-up companies are one of the most common tenants of a coworking space. Comprised by a group less than 5 people, start-ups usually occupy a private office offered by a coworking space. Lower office rent price is often the main reason why they choose to rent an office in a coworking space.

What they usually need:

  • Their own postal box;
  • Receptionist service;
  • Company registration;
  • The ability to use the meeting room;
  • 24/7 access; and
  • On-demand access for their office and the main coworking space entrance.

Digital Nomads, Entrepreneurs, Freelancers
They are the people who are "living the dream" because they get to travel the world while working remotely at the same time and being their own bosses. Digital nomads usually stay in one city for a few months before moving to another, therefore, they need a flexible security plan, just like their working hours.

Entrepreneurs and freelancers have a similar need to the digital nomads. The main difference is flexibility. Most entrepreneurs and freelancers will choose a permanent coworking space plan, therefore they usually occupy the common tables with their own lockable storage and their own PC. Digital nomads, on the other hand, often make use of flexible plans with free desk depends on their time living in a city.

What they usually need:

  • Weekday or weekend access based on their membership plan;
  • Keys for their own storage space;
  • Limited hours of meeting room usage;
  • Copy/print room access;
  • Their own access to the main entrance and other common rooms suited to their contract.

Side hustlers
Side hustlers often make use of coworking spaces as a space for their side hobbies. For example, a marketer by weekdays will most likely subscribe to a coworking space plan for one or two days in the weekend or a couple of hours per week for their personal projects. They just want a workspace outside their work so they can be focused on doing their side projects.

What they usually need:

  • Main entrance access based on their membership plan;
  • Complimentary beverages (tea and coffee); and
  • Comfortable flexible desk for personal projects.

Who goes where?

The next step is to determine which tenant has access to which rooms. Let's take an example of tenant profiling from the step above.

A start-up as a tenant would need the most access points in the coworking space because they rent a whole package of the coworking space. Therefore, the start-up should get an access key that allows them to enter not only their office and the main entrance but also other rooms and amenities such as meeting room, break room, game room, even to the smallest equipment such as lockers and letterboxes.

On the other hand, a freelancer probably does not need the whole access, since they most likely will occupy a desk in the common area. Therefore, they would only need a key to access their daily workspace and to store their belongings. Other access areas such as meeting room and game room can be accessed in a limited time based on their membership plan.

Determining which tenant can access which room is important to secure the coworking space security plan and to establish a strong access authorisation to your tenants, which can be a unique selling point for your coworking space business.

Customise your access system

You are all set to make an access system. A coworking space access system is unique because you will cater to a lot of different access needs from your tenants, therefore it should be customisable and user-friendly. Each tenants should easily understand their access rights according to their membership plans.

If necessary, you may also need not only an access system, but a complete security ecosystem that connects everything inside your coworking space. Not only security access for every access points, doors, emergency exits, but a security ecosystem is able to secure up to the smallest details such as cupboards and tenant lockers with only one software or internet connection. Browse through our website to see how we can help you secure your coworking space.



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