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Designing a smart office in my building

Smart office makes productive employees

With the rise of smart technology, the implementation of smart offices is getting more popular. Integrated smart office is the next big thing in office space trend, especially those who strive towards collaboration between colleagues and enhance the employees’ wellbeing and productivity.

As a building owner or a facility manager, you might have been familiar with the trend of smart offices. Perhaps you need to refresh your memory, or you are interested in smart office concept, but you don't know where to start. Read on through this article to know more about how to design a smart office, both design and technology-wise.


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What is a smart office?

A smart office is a concept to incorporate technology and design to enhance the productivity and the wellbeing of the employees. It is very different from the rigid traditional office space with boring colours or limited productivity tools. Smart office combines ergonomic design, office psychology, and cutting-edge technology to improve the lives of their employees.

How to design a smart office?

You can implement either design-based techniques or technology-based devices to start a smart office in your building. Let’s cover both things at once!

Design-based smart office

Agile Spaces

Agile spaces allow your employees to have a dynamic optional workspace. Put on a big table with comfortable chairs, maybe a sofa or two, and you get a space where your employees can work without being restricted on their desks.

Collaborative Meeting Rooms

Long gone the boring meeting rooms with big boring tables and a frigid look. Say hello to collaborative meeting rooms with comfortable gathering areas, smart technology (e.g. smart blackboard, projector, etc) and a space for a collaborative and lively discussion.

The design-based collaborative meeting rooms can be mixed with technology. For example, by using a software which allows users to book a meeting room in a few clicks. Place an intelligent screen outside the meeting room to enable other employees to see who is occupying the room, for what purpose, and how long the meeting will be.

Smart desks

Ever heard of the term ‘hot desk'? This term gives the idea that a desk belongs to everyone in the office. They can rotate desks and this gives them the chance to work anywhere in the office, therefore gaining a new sense of perspective and inspiration for their daily work. Smart desks may also mean technologically-advanced ergonomic desks which height can be adjusted and recorded according to the users' preference. These desks are getting popular because more offices have started to encourage their employees to regulate their sitting/standing position while working.


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Technology-based smart office

Smart Lighting

Smart lighting is often the first step most offices take to digitise their company. Do you realise that light is one of the most essential thing in an office? Apart from setting the proper condition for working, lighting also influences the wellbeing and the productivity of the employees. Moreover, smart lighting can be an excellent solution to showcase your company colour and to enhance the interior of your office to your guests. The next generation of smart lighting includes setting the light intensity from your smartphone and getting more connected with IoT and cloud-based data.

Intelligent Climate Control

Each human has a different sense of temperature. One person might like working in a warm office, but her colleague in the same room might prefer colder room temperature. It all goes down to individual taste and how good you are in compromising with your colleagues. Thank goodness, technology makes it possible to create an intelligent climate control for your workspace.

A smart HVAC system will detect the usage of the office thermostat and will soon learn the pattern and automatically regulate the office temperature. This will increase the system's efficiency and lower the carbon footprint in the long run.

Smart Security

Security is one of the most essential factors one should consider in their workspace. Who gets in? Who gets access to meeting rooms? Who cannot enter a specific room? It is vital for each employee to know their access rights. A Digital Marketer might have access for all rooms except the technical rooms, while a company technician has access for them.

Not only smart access, but a digital locking ecosystem might also be needed for larger organisations who would want to be more in control. For example, an ecosystem that not only able to give or revoke access to doors but also overlooking the event logs to employees' lockers and filing cabinets. With one software, the facility manager can oversee the event logs to every kind of doors and access points, add, or revoke access rights.
Those are some of the options you can take to start or upgrade your office to smart office. Which one would you like to start first, design-based smart office or switching to the technology-based smart office? The choice is yours!



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